Saguaro View Management, Inc.
Regular Board Meeting
June 1, 2019—8:30AM-11:30AM
NEW LOCATION — Sun City West Foundation – Quail Room — NEW LOCATION
14465 W. R H Johnson Blvd.
Sun City West, AZ 85375
8:30AM Call to Order, President Smith
Roll Call & Quorum, Secretary Molera
Welcome and Introduction of Guests, President Smith
Approval – SVM Regular Board Meeting Protocol, President Smith
Approval of Minutes
– April 30, 2019 – Vice President Minchella
Treasurer Sosa’s Report & Approval
Delinquencies Report, President Smith
Unfinished Business (none forwarded)
– Approval – Remove Peakview Billboard
– Approval – Vote of confidence in Colby Management, Inc.
– Approval – Patron contract with Sun City West Foundation, Inc.
– Approval – 2019-2020 SVHOA Annual Assessment
– Approval – SVM ad hoc Committees & Appointment of members
– – Document Review and Revision Committee
– – Water Committee
– – Roads Committee
Saguaro View Management, Inc., Executive Session
– Call to Order, President Smith – Authority A.R.S. § 33-1804(A3, C & D). This meeting is closed and will concern those issues cited herein. The Secretary will take minutes of the meeting and place them in the confidential records of the Association as per A.R.S. § 33-1805(B3-5).
– Approval – Confidential motion #1
– Approval – Confidential motion #2
Saguaro View Management, Inc.
Board Meeting Protocol & Conduct
We will convene our SVM Board meetings in the Quail Room at the Sun City West Foundation located at 14465 W. R H Johnson Blvd., Sun City West, AZ 85375. The Quail Room is the first meeting room just south of the SCW Foundation Office entrance. There will be a marque posted next to the room entrance. Sign in will begin at 8:00AM and the meeting will be called to order by the Board President promptly at 8:30AM. We must be out of the room at 11:30AM.
When you enter the Quail Room, you will sign in at the table by the door with your Name and at least one SVHOA Parcel number. You will have received the Agenda with the Notice for the meeting and it will be posted on the saguaroview.org website. There will be copies of the Agenda at the door. This protocol will be posted on the website and we recommend that attendees print a copy of it and bring it to meetings.
If you wish to speak to a specific agenda item please fill out a 3×5 card available at the sign-in table with the following information:
1. Your Name and Parcel number
2. The specific topic you wish to address
Prior to the Call to Order, give the card to the Secretary who will prioritize it by number and agenda topic in the order it was received.
The regular SVM Board meetings will be conducted as per A.R.S. § 33-1804 ● Open Meeting; Exceptions. These meetings are the only opportunity for the Board to meet as a body to conduct the affairs of the Association. For that reason, the Board will adhere to the general tenets of the Rules of Order as outlined in the current edition of Robert’s Rules of Order Newly Revised in Brief. This is to ensure an efficient use of our limited time and an orderly progression through the Agenda for the meeting.
Before taking any formal action on a given motion, the Board will provide for a reasonable number of persons to speak on each side of the issue under consideration. The Board may place reasonable time restrictions on those persons speaking once prior to taking formal action.
Once the meeting is called to Order, the Board expects the attendees to listen quietly to the proceedings and speak only when called upon.
The Secretary will call out the name of the person to speak on a specific agenda issue from the prioritized cards. That person shall rise, state their name and speak clearly while addressing the specific matter. The President may rule the speaker “Out of Order” if the speaker strays from the topic.
I know this may be new to you. However, the free-for-all conversations and interruptions of past SVM Board meetings will not be tolerated.
Thank you for your patience and cooperation in having a more productive meeting.